Specify
Use measurable criteria and an agreed reference standard or approved sample.
Quality & documentation
The document must
match the goods.
Specifications, certificates, tests and inspection reports are useful only when they identify the correct producer, product, lot and destination.
Evidence
Identify which producer, lot, origin and date each document actually covers.
Inspect
Define the sampling method, tests, inspection provider, timing, tolerances and actions for non-conformity.
Preserve
Keep seals, samples, photos, records and notice timelines for any supported claim.
DocumentReview focusStatus
Specification / scheduleCorrect product, grade, standard, tolerances and intended useContract-specific
Certificate of analysisIssuer, batch/lot, test methods, results and dateWhen agreed
Origin / health documentCompetent issuer, product, shipment and destination acceptanceAs applicable
Inspection reportScope, sampling, seals, quantities, findings and exclusionsWhen commissioned
SDS / technical dataCurrent revision, exact grade and relevant handling informationWhen applicable
Product evidence
Certificates must match the product and lot.
Certification claims must be supported by current product- and lot-specific documents. Inspection reduces risk but does not replace agreed acceptance criteria.
Practical guidance
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Request product
documents.
Identify the exact product, quotation or order and the documents your destination or quality programme requires.
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